ANNUAL VERIFICATION OF STANDARDS (AVS)
Each OCSAA member school shall electronically update the Annual Verification of Operating Standards (AVS) report on the Web Portal by October 31st.
Step One - The AVS as recorded on October 31st will be the official list for school compliance/non-compliance for the school year. The OCSAA Director will submit the list of schools not in compliance to the Commission. The OCSAA Director shall send letters to the schools indicating that the school has until January 1st to be in compliance with all Operating Standards. Assistance from the Diocesan Departments of Education should be pursued.
Step Two - On January 1st, the OCSAA Director shall generate an updated list of schools still not in compliance and submit said list to the Commission. The Director will recommend to the Commission that the school's status be changed to Conditional Accreditation and any school NOT in compliance by January 31st will have their accreditation revoked. A letter to schools still not in compliance on January 1st will be sent to inform schools of this timeline. The Commission will vote on this action no later than January 31st of each year.
NOTE: Schools are responsible to be 100% in compliance with all Operating Standards at all times. It is the school Principal's responsibility to monitor and and to address any expiration and/or non-compliance issues occurring after the October 31st deadline.
Step Three - Once a school is in compliance, after having their accreditation revoked, the school has the opportunity to Appeal before an established Appeals Committee, to be reinstated with Full Accreditation.
Step Four - If a school has its accreditation revoked, representative(s) of the school are accorded the right to appear before the Appeals Committee. The Appeals Committee shall consist of the Director plus two (2) persons selected from a list of persons approved by the OCSAA Commission. The school making the appeal to be reinstated shall select one representative from the approved list and the Director shall select one representative from the approved list. Neither representative shall be from the diocese in which the school making the appeal is located. The duties of the Appeals Committee are to hear appeals submitted by member schools whose accreditation has been revoked, and to make recommendations regarding reinstatement to the Commission.
In order to be reinstated for accreditation, the procedures to be followed are:
a. Once the school is in compliance with all Operating Standards, the school may request to have its representative(s) appear before the Committee. This request must be submitted in writing to the Director.
b. The Director will notify the representative(s) of time and place of the appeals hearing. The cost to the school will be $100.00 payable to the OCSAA.
c. Following the hearing, the Appeals Committee shall submit its recommendations, in writing, to the OCSAA Commission for consideration at the Commission's next regular meeting. The action of the OCSAA Commission on reinstatement of accreditation and membership, after any and all appeals have been heard, is final.
Step Five - No later than September 30th, the Director shall submit to the Ohio Department of Education the names of OCSAA schools that are in compliance with all OCSAA Operating Standards and the names of schools that are not in compliance with all OCSAA Operating Standards.
Please Note: In accordance with Ohio Administrative Code, failure to implement state-approved Operating Standards may result in the Ohio Department of Education initiating efforts to revoke the school’s charter.